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Constitution and Bylaws

 

 

ARTICLE I. Name:


The name of the organization shall be the Division of Victimology of the American Society of Criminology, hereafter referred to as the Division.


ARTICLE II. Purpose and Objectives:


Section 1. The Division shall be a constituent unit of the American Society of Criminology (hereafter referred to as

               the ASC) and will function in accordance with the Constitution, By-Laws and policies of the ASC.
Section 2. The purposes and objectives of the Division are: promote the professional growth and development of

               its members through scholarship, pedagogy, and practices associated with the field of Victimology.


The Division strives to ensure that its members will:


1) contribute to the evolution of the Victimology discipline by supporting and disseminating cutting edge research,
2) develop and share pedagogical resources,
3) support professional enhancement workshops and activities,
4) embrace the development of evidence-informed programs and services,
5) advance victims’ rights,
6) encourage the advancement of the intersection of scholarship and practices, and
7) encourage organization of conference sessions related to victimology.


ARTICLE III. Membership:


Section 1. The membership of the Division shall be divided into the following categories: (1) regular members, and

               (2) student members.
Section 2. REGULAR MEMBERS: Regular membership shall include any member in good standing of the ASC, who

               is paying regular membership dues to the Division, and who does not fall within, or falling within does

               not choose to be included within, the Student Member category.
Section 3. STUDENT MEMBERS: Student membership shall be open to any undergraduate or graduate student

               enrolled at an institution of higher education whose enrollment is certified by a regular faculty or

               administrative official of the institution, and who is a student member of the ASC.
Section 4. DUES: Annual dues for all categories of the Division membership shall be set by the Executive Board of

               the Division, subject to approval of the Executive Board of the ASC. Dues shall be payable annually in

               concert with the dues of the ASC.
Section 5. VOTING PRIVILEGES: Members of the Division who have paid dues for the current year shall have

               voting privileges on all matters presented to the Division membership for a vote.


                                                             ARTICLE IV. Officers:


Section 1. The officers of the Division shall be a Chairperson, a Vice-Chairperson, a Secretary/Treasurer,

               Immediate Past Chairperson, and three Executive Counselors. These officers shall perform the duties

               prescribed by this Constitution and By-Laws and by the parliamentary authority adopted by the Division,

               as prescribed in Articles VI and VII.
Section 2. The officers of the Division, who must be members eligible to vote, shall be elected in accordance with

               the Election Code as adopted by the Executive Board of the Division and approved by the Executive

               Board of the ASC.
Section 3. The Chairperson, Vice-Chairperson and Executive Counselors may not serve consecutive terms in the

               same office.
Section 4. Officers of the Division shall hold office until their successors are duly elected and qualified.
Section 5. The Chairperson shall provide executive direction for the Division and preside over Division meetings.

               The Chairperson shall serve as liaison with the Annual ASC Program Chairperson(s) to promote the

               inclusion of panels relating to victimology on the program. The Chairperson shall prepare a midyear

               report of Division activities forpresentation to the ASC Executive Board at the midyear meeting and an

               annual report of Division activities for presentation at the annual meeting.
Section 6. The Vice-Chairperson shall preside over Division meetings in the absence of the Chairperson and shall

               be empowered to conduct all necessary business of the Division if the office of Chairperson is vacant or

               if the Chairperson is unable.
Section 7. The Secretary/Treasurer shall keep the records and minutes of the Division. The Secretary/Treasurer

               shall maintain contact with the Secretary/Treasurer of the ASC who shall maintain a separate account in

               the ASC Treasury for the Division. The Division Secretary/ Treasurer shall make sure the Division is

               informed of the Division's balance, debts, credits, etc. and financial issues that may arise. The

               Secretary/Treasurer shall record minutes of each meeting of the Division and shall forward a copy to

               each member of the Executive Board. The Secretary/Treasurer shall serve as the Chairperson of the

               Membership committee. The Secretary/Treasurer shall be responsible for the dissemination of Division

               news in the Criminologist, the Division newsletter, or in any other appropriate outlet, including

               electronic ones (e.g., email, posting on Division’s website).
Section 8. Any officer may be suspended from office by a two-thirds vote of the Executive Board and may be

               removed from office by a two-thirds vote of the Division members present and voting at an Annual

               meeting. Non-attendance at two consecutive meetings or non-response to email communications may

               subject any officer to removal from the Executive Board.


                                                        ARTICLE V. Meetings:


Section 1. ANNUAL MEETING: Annual meetings of the Division shall be held in conjunction with the Annual

               Meeting of the ASC at the site selected by the ASC.
Section 2. A quorum of an annual meeting shall be the number of Division members present and voting.


                                                ARTICLE VI. The Executive Board:


Section 1. The officers of the Division as specified in Article IV, Section 1, of this Constitution and By-Laws, and the

               Immediate Past Chairperson shall constitute the Executive Board.
Section 2. The Executive Board shall form policies for the Division.
Section 3. The Executive Board shall provide advice on and decide the budget for the Division.
Section 4. The Chairperson of the Division shall serve as Chairperson of the Executive Board.
Section 5. Any member of the Division may submit a proposed resolution in writing, to the Executive Board, and it

               shall be mandatory that the Chairperson include it as an agenda item for consideration at the next

               meeting of the Executive Board. Such a resolution must be received at least thirty (30) days prior to the

               scheduled meeting.
Section 6. Minutes shall be kept of all meetings of the Executive Board, and its actions shall be reported to the

               membership at each annual meeting of the Division.
Section 7. A quorum of the Executive Board shall consist of one-half of the voting members plus one.


                                                      ARTICLE VII. Committees:


Section 1. The Division shall maintain the following Standing Committees:
     a. Program Committee
     b. Membership Committee
     c. Constitution and By-Laws Committee
     d. Nominations and Elections Committee
Section 2. The Chairperson may establish various Ad Hoc Committees and appoint their members and

               chairpersons.
Section 3. The Chairperson shall serve as the Chairperson of the Program Committee.
Section 4. The Vice-Chairperson shall serve as the Chairperson of the Constitution and By-Laws Committee.
Section 5. The Secretary/Treasurer shall serve as the Chairperson of the Membership Committee.
Section 6: The Immediate Past Chair shall serve as the Chairperson of the Nominations and Elections Committee

               and as the Chairperson of the Awards Committee to select the Outstanding Division Member.
Section 7. The Chairperson shall appoint the chairpersons of all other committees.
Section 8. The Chairperson of each standing committee shall, with the concurrence of the Executive Board, appoint

               the members of the Committees s/he chairs. One exception is that the Awards Committee, Chaired by

               the Immediate Past Chair, will be comprised of the immediate past two year’s winners of the

               Outstanding Division Member Award.
Section 9. Any member of any Division committee must be a member of the Division.


                                                    ARTICLE VIII. Division Budget:


The budget of the Division, as determined by the Executive Board, shall be a part of the ASC budget and be administered by the ASC. The Executive Board of the Division will submit the Division's budget to the ASC's Executive Director for integration into the ASC's budget. Expenditures from the budget shall be authorized by the ASC Executive Director in accordance with the approved budget.


                                                ARTICLE IX. Parliamentary Procedure:


The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Division in all cases in which they are applicable and in which they are not inconsistent with the Constitution and By-Laws of the Division or the ASC and any special rules of order the Division or ASC may adopt.


                                       ARTICLE X. Amendment of Constitution and By-Laws:


Section 1. Amendments may be proposed at any time by the Constitution and By-Laws Committee of the Division

               or by any member of the Division. Amendments from Division members must have written support of a

               fifth of the Division members in good standing for further action. This written support may be in the

               form of email.
Section 2. The Executive Board shall determine which proposed amendments are to be placed on a ballot for

               consideration by Division members.
Section 3. Any proposed changes or amendments will be circulated to the eligible voting Division members via

               email and/or posting on the Division of Victimology website.
Section 4. A proposal for amendment, determined to be qualified by the Executive Board, shall be approved if

               two-thirds of the votes received by eligible voting members are in favor.
Section 5. Votes may be solicited and cast by email or by mailed ballot, at the discretion of the Constitution and

               By-Laws Committee.
Section 6. Approved amendments shall take effect two months after the next Annual Meeting of the ASC.

               Amendments are subject to approval of the ASC Executive Board.


                                          ARTICLE XI. Interpretation of the Constitution:


In case of question on the meaning of any language in this document, the questions shall be referred to the Chairperson, Constitution and By-Laws Committee, for interpretation of the language and/or provision. This interpretation, upon formal filing with the Secretary/Treasurer for inclusion as an appendix to the Constitution and By-Laws, shall be the official interpretation, subject to invalidation by action of the Executive Board of the Division or the Executive Board of the ASC by whatever method they choose.


                                                                  BY-LAWS


                                                          ARTICLE I. Election Code


Section 1. ELECTION OF OFFICERS: The Chairperson, Vice-Chairperson, Secretary/Treasurer, and Executive

               Counselors shall be elected by mail ballot by plurality vote of those electors, as specified by Constitution

               Article III, Section 5, casting valid ballots.
Section 2. TERM OF OFFICE – CHAIRPERSON: The Chairperson shall serve a two year term.
Section 3. TERM OF OFFICE – VICE-CHAIRPERSON: The Vice-Chairperson shall serve a two year term.
Section 4. TERM OF OFFICE – SECRETARY/TREASURER: The Secretary/Treasurer shall serve a two year term.
Section 5. TERM OF OFFICE – EXECUTIVE COUNSELORS: Executive Counselors shall serve a three year term.
Section 6. TERM LIMIT – Chairperson, Vice-Chairperson, Secretary/Treasurer and executive Counselors are limited

               to two consecutive terms of office.
Section 7. LENGTH OF TERM OF OFFICE FOR ALL OFFICES – Each term of office shall begin at the start of the

               Division’s business meeting at ASC annual meeting.
Section 8. NOMINATIONS AND ELECTIONS COMMITTEE:
     (1) The Immediate Past Chairperson, who serves as the Chairperson of the Nominations and Elections     

          Committee, shall appoint at least three (3) members of the Division to serve on the Committee.
     (2) The Nominations and Elections Committee shall canvass the Division membership to obtain suggestions for

          candidates, and may on its own initiative consider possible nominations.

          All candidates shall be contacted by the Committee to determine their willingness to serve if elected and to

          request such materials as the committee requires for the electoral process.

          It shall present to the Executive Board, by September 1st, a slate of candidates for all offices to be elected,

          such slate to include whenever possible two (2) and only (2) nominees for each office. When, in the

          judgment of the Committee, such inclusion is not possible, the Committee shall explain the inability to the

          Board for its edification and concurrence.
     (3) The slate presented by the Committee shall require approval by the Executive Board; the Board is the final

          authority on the names of candidates to be on the ballot for each office, except as provided by Section 6

          (4), below,
     (4) In addition to the candidates approved by the Executive Board, any member may have his/her name

          appear on the official ballot if s/he has the written endorsement of at least twenty (20) members of the

          Division. Petitions supporting the candidacy of a member must be in the hands of the Chair, Nominations

          and Elections Committee, no later than September 15th to ensure inclusion on the slate presented to the

          Executive Board.
               (a) Upon receipt of petitions in support of a member, the Chair shall examine and judge the authenticity

                    of each petition to determine that the candidacy has the support of at least twenty (20) members.
               (b) Upon determining that a member has the required number of qualified endorsements, the Chair

                    shall report the name to the Executive Board for inclusion on the official ballot.
               (c) The name of the member shall be included on the ballot, without action or approval by the Board, as

                    an addition to those approved by the Board, as provided in Article I, Section 6 (3).
               (d) All petitions shall be presented by the Chair of the Committee to the Executive Board and held until

                    such time as the results of the election are officially promulgated.
Section 9. ELECTION PROCEDURES:
     (1) All election procedures are conducted by the Division’s Nominations and Election Committee.
     (2) A printed ballot shall be sent out by postal or electronic mail by the Chair of the Nominations and Election

          Committee to all members qualified to vote. The ballot shall include the names of the candidates for each

          office and a space for write-in candidates. Election materials shall be mailed to the membership by October

          1st of each year.
     (3) Enclosed with the printed ballot shall be biographical and goals statements by the candidates for each

          office.
     (4) At least thirty (30) days shall be allowed for the voting process, i.e., for the receipt of the election materials

          and the return of marked ballots. In the instructions accompanying the election material, a deadline for

          receipt of the ballots shall be announced. No ballots received after this date shall be counted.
     (5) The Chair of the Nomination and Election Committee shall then tabulate the results of the election, notify

          the Division Chair and all members of the Nominations and Elections Committee. The Chair of the

          Nominations and Election Committee shall report the results to the Division’s Executive Board and general 

          membership.
     (6) Candidates receiving the greatest number of votes will be declared winners.
     (7) In the event of a tie, a runoff election shall be held. A period not exceeding thirty (30) days shall be

          allowed for conducting the runoff election. The Chair of the Nomination and Election Committee shall retain

          the ballots and all other election material until the election has been certified at the annual meeting. The

              election has been certified at the annual meeting. The Division Executive Board may authorize the

              destruction of the ballots and other election material at its annual meeting provided there is no pending

              contest of the election.
         (8) Anyone wishing to contest the election results must submit a formal, written petition to the Division

              Executive Board at least one month prior to the annual meeting setting forth all pertinent information. If this

              matter is not resolved by the Division Executive Board to the satisfaction of all parties directly concerned, it

              shall be presented to the membership during the scheduled business session formal disposition.
         (9) If an election is held to be null and void by the Division Executive Board, the Board may authorize an

              election from the floor of the annual meeting.

        (10) If an elected official resigns, a special election will be held at the ASC annual meeting to fill the remainder

               of their term.
        (11) Elections shall be staggered as follows: 1) Even Year elections will be held for Chairperson and two (2)

               Executive Counselors, and 2) Odd Year elections will be held for Vice-Chairperson, Secretary/Treasurer and

               one (1) Executive Counselor.

                    i. The only exception to this subsection will be elections immediately following the approval of the

                       Division by ASC Board. These elections will take place at the Division’s first business meeting. The

                       Vice-Chairperson, Secretary/Treasurer and one (1) Executive Counselor will serve until the next odd

                       year election in which each may run for a full two year term. The Chairperson, and two (2) Executive

                       Counselors will serve a full two year term until the next even year elections.